Fórum Pirátské strany

MEP meeting

26.08.2020

Organisational/admin

Dates of coordination meetings with Czech MPs for 2020 and 2021

• Agreed on the current model that the meetings are proposed for the Tuesday of each Green week from 14:00 to 16:00. Normally, they take place in the Chamber of Deputies in Prague, or online.
• Following dates for the meetings with Czech MPs are 22.9. and 3.11.

Shared storage for EP team and EZO - update by Mikulas

• There has been little progress due to summer holiday.
• We need to get an approval from Pirate Party that they agree to share data with us.
• As mentioned by Mikulas, most likely, the decision must be taken by the National Council of the Pirate Party.

Discussion about potential participation of assistants in MEP meetings to take note of admin tasks and distribute them among themselves

• Agreed that Admin Assistants will participate on the MEPs meetings by taking notes and publishing them. In addition, they will also distribute tasks among individuals.
• The participation of Admin Assistants will be based on weekly rotation.

Traineeship of Pirate analyst Martin Archalous in Brussels, 30.11 – 11.12

• Traineeship approved as well as date (30.11. - 11.12.)
• Research topic: artificial intelligence.
• Agreed that Admin support (EP application, badge, budget, etc.) will be responsibility of Admin Assistant of Marcel (Misa); agenda and meetings will be responsibility of Zuzka and Political Advisors.

Delegation PR positions

• Discussion about two Delegation PR positions (CZ and DE).
• Start date for CZ PR should be as soon as possible, for DE PR the start date will be middle of November.
• Discussion on job content, drafting and finalising the JD for the PR Expert Positions.
• Agreed on next steps:
For CZ PR, the next step is to connect with HR of Pirate Party in order to post the job advertisement on relevant job portals.
For DE PR, the next step is to translate the JD from English to German, then post the job offer on relevant job portals.



Policy/coordination

Digital conditionalities in the MFF and Recovery Plan legislation (update by Mikulas re his files as shadow and the Pirate AMs to RRF, request from ITRE advisor)

• Will be checked by Mikulas and his team.
• Talks about budget between EP, Commission and Council starts on 27.8.2020.
• EP focuses on rule of law regulation to protect the EU budget – Greens co-signed.
• We will know more next Monday (31.8.2020)

Group paper ‘The Crucial Role of Migrant Workers’

• Deadline extended.
• Agreed that we don't need amendments.

Off-topic

Commission’s public opinion on Tereg

• Patrick would like to release the results next week, sharing the results with national media (Czechia, France, Sweden, Germany, etc.).
• There is a need for coordination to make sure that the results will be published at the same date.
• In line with it, Mikulas mentioned a FB initiative for translation from EN to other European languages – agreed to connect Boris with Mikulas to kick off the process.

MEP meeting 2.9. 2020
12:00 to 13:00

Draft agenda

Recurring items

• Delegation weekly plan
• Delegation work in progress

Organisation/administration

• Delegation media list
o Thunderbird add-ons for using common address book on Nextcloud:
o 1) TbSync
o 2) DAV-4-TbSync
o 3) MailMerge (for sending)
o Someone would need to import the press distribution list to a nextcloud address book and share it with all teams.
Action: Boris transfers Stepan’s mailing list to NC

• Posting job offers on job portals
Action: advertise on Eurobrussels and Jobs.cz - use the same process Patrick’s team used for the German position - Misa
Action: make sure to ask people through which channel they got our request - Misa

• Greens/EFA budget tool (in camera)

Policy/coordination

1. Update on digital conditionalities

• Organise a webinar to facilitate ownership, understanding and support of the Pirate AMs on digital conditionalities? (vote in committee mid-October (week 42)

- it will explain our point of view, what do we mean, why is it important - it is new for many people; such a webinar would make people more eager to support us
- organize it in September or early October
- invite other MEPs, an expert or two
- online seminar for an hour

Action: Zuzka will contact the teams


2. ‘CF’ The Annual Pirate General Assembly
- we have tile until mid-October to propose items on the agenda of the General Assembly
- make a presentation of what we achieved
- Marcel will prepare a high-level presentation about how EU legislation works - MPs sometimes don’t know how everything fits together, how does it work between EC and EP, etc. - to give them an overview on where we are in the cycle
- invite Philippe Lamberts to the GA
- involve assistants, they might lead some workshops
Action: Zuzka helps prepare the presentation
Action: Marcel talks to relevant people beforehand to resolve any possible issues
Action: investigate when do other Pirate parties have GAs and try to visit them - David writes down the list

- this point will be addressed also during the next meeting

Proposal for the next meeting:
• Tuesday 8.9 from 9:00 to 10:00

Next meeting:

• IT strategy review
•
• PR expert: tasks for second round of the selection procedure
o For the Czech Expert, the first round deadline is the 13 September, and for the German one the 22 September.

• Development of delegation open request system https://web.archive.org/web/20160314091 ... in/journal

• Ministry of industry and trade offer of cooperation to MEPs (priorities for the CZ Presidency and other forms)

• ‘CF’ The Annual Pirate General Assembly plus German GA

• State of the Union by UvdL 16.9 - communication, taking stock by the Pirates?

MEP meeting 8.9. 2020
09:00 to 10:00
Present: Marketa, Mikulas, Marcel, Patrick, Zuzka, Martina
Agenda
Organisation/administration
1) IT strategy review
- Panda creates overview of tasks/projects that should be finished within the strategy
2) PR expert: tasks for second round of the selection procedure
- For the Czech Expert, the first round deadline is the 13 September, and for the German one the 22 September.
- Tasks for the 2nd round:
- Zuzka will draft document including tasks for second round and MEPs will comment on it, deadline: 10th September
3) Development of delegation open request system
https://web.archive.org/web/20160314091 ... in/journal
- Patrick to draft task description, Zuzka will help list feasible requests

Policy/coordination
1) Digital conditionalitites:
- discussion of new Pirate AMs to the Recovery and Resilience Facility
- discussion of strategy to support the Pirate digital conditionalities amendments - draft campaign proposal

Minutes of the MEP meeting on 17 September 2020

Participants: Marcel, Mikulas, Marketa, Patrick, Zuzanna, Stella (minutes)

1. Organisational/Admin

Updates on the CZ and DE PR Expert selection procedure

• GER: deadline extended until 02. October 2020

• GER/CZ: second round tasks finalised; MEPs will make pre-selection of candidates to be invited for second round; Assessment sheet will be distributed by Zuzanna;

2. Policy/Coordination

• Draft agenda for the coordination meeting with the Czech MEPs on 22 September:

1. Recovery Plan
2. Migration position in view of the publication of the Asylum and migration pact
3. Climate law
4. European Council 24-25 September 2020

Next Meeting: Wednesday, 23 September 16:00 (tbc)

MEP meeting draft agenda items

27 September 2020

Organisational/admin

• dates of coordination meetings with Czech MPs for 2020 and 2021

• shared storage for EP team and EZO - update by Mikulas

• discussion about potential participation of assistants in MEP meetings to take note of admin tasks and distribute them among themselves (possible in dedicated ‘admin’ part only)

• traineeship of Pirate analyst Martin Archalous in Brussels, 30.11 - 11.12
o research topic artificial intelligence
o decide which office does admin support - EP application, budget, badge

Policy/coordination

• digital conditionalities in the MFF and Recovery Plan legislation (update by Mikulas re his files as shadow and the Pirate AMs to RRF, request from ITRE advisor)

• Group paper ‘The Crucial Role of Migrant Workers’

o deadline for AMs Friday 28/08/20 cob
o drafted by Damian
o key demands:
 Protect migrant workers from labour exploitation by delinking residence permits from single employers and their particular job and increasing the length of stay for migrant workers, to protect especially those in seasonal/temporary occupations.
 Allow migrant workers residing in the EU for >3 years to move within the Union, and allow for a longer period of absence which would enable migrant workers to travel back to their home countries.
 allowing for applications for a residence permit from within the EU for all migrants, irrespective of their residence status or lack of residence status to ensure equal rights and non-discrimination, including individuals whose applications to seek asylum have been rejected and undocumented migrants;
 strengthening family reunification rights for all migrant workers
 strengthening access to social rights
 Create new legal and safe channels for migrant workers...This includes new channels such as a job- and vocational-training visa, a job-seeking visa, a talent pool and matching platform, and youth mobility schemes, accessible to all migrant workers.
 cooperation with third countries, including on development or trade, should be delinked from - and not made conditional upon - policies on migration control or return

edit: removed links to internal documents

MEP meeting 29. 9. 2020
Draft agenda

Recurring items

• Delegation weekly plan
• Delegation work in progress

In camera
• Extension of Zuzka’s work contract 5 mins
Contract of Zuzka is going to expire on 10/11/2020 (the request for extension must be submitted at least one month before the contract is due to expire).

Organisational/Admin
• CZ and DE PR expert selection procedure 30 mins
o Decide on candidates to invite to the second round
o Task finalised
• If the person has two “yes” he/she can be invited for a second round.
• Sent invitation for second round by today (Tuesday).
• DDL for finishing the tasks is by the end of this week.

• Delegation merch and logo 5 mins
o Decide who will pay for the delegation merchandise? Check if MEPs have enough money to pay extra working hours for Misa G. who will be responsible for design.
• Agreed that delegation merch and logo will be paid from the Delegation budget (GEA).

Policy/Coordination
Group debate on enlarging the Group – represent Marcel
• - Info will be shared tomorrow (Wednesday) at the Group debate.
• - Marcel will not be able to attend the meeting - Patrick is going to replace Marcel with voting.
• - Question to be asked: whether GEA should be transparent or not? (meaning that every MEP should be transparent).

Digital conditionalities in the Recovery and resilience facility 10 mins
o All Pirate AMs were tabled by the Green shadows -> strategy to support their adoption in committee votes
•
• 5 mins
o decide which MEP would send it

• Marcel will send the email on behalf of Delegation.
  • PP CZ Assembly 5 mins
  o invitation to Philippe Lamberts
  o proposal for a presentation

• Any other business

Next meeting:
• General discussion on
• Pirate strategy (input into a strategic docuement of PPCZ) Pirátská strategie - strategie Pirátů v Evropském parlamentu

o Comments by Mikulas are incorporated. One of the remaining questions is whether to use presence at Plenary votes as a metric of success.

edit: removed links to internal documents

MEP meeting 6th October 2020
Draft agenda

Recurring items

• Delegation weekly plan
• Delegation work in progress

Organisational/Admin

• Staff issues (in camera) 10 mins
o AI Míša: find out whether comments regarding contract extension are shared with the employee
• Future possible cooperation (in camera) 10 mins
• Joint communication on the climate law 15 mins
o possible to find a trade angle – every MEP can find their topic in the report
o will be discussed in the votes prep
• CZ and DE PR expert selection procedure 10 mins

o selection of PR expert candidates, deadline Friday 9th = for the GER candidates to the second round and for the CZ candidates to the third round (interviews).

 GER PR expert 1st round candidates and assessment sheet with candidates selected by Patrick’s office. The other offices need to select their favorites until this Friday, 09 October at noon the latest and include their choice in the assessment sheet, so that we can invite the applicants for the second round.
• Confirm that the assignments stay the same for the GER Experts as they were for the Czech ones.
 CZ 2nd round answers
 Task finalised

• if 2 MEPs like a candidate, they should pass to the 3rd round
• if more than 4 are selected, a discussion will be needed (do not send invitations before) – if not, the same process as last time

• European Parliament Bureau update 5 mins

• PPEU media coordination – AI: Boris and Ondrej should talk about cooperation regarding PPEU PR

Policy/Coordination

• PP CZ Assembly 5 mins
o proposal for a presentation by 15/10
 Návrh by měl obsahovat název bodu, časovou délku a rozdělení časové délky (délka prezentace/ délka prostoru na otázky). Návrh může podat jakýkoliv člen ve formě členského podnětu(v takovém případě je potřeba získat podporu 33 členů). Můžete také požádat aby tento bod navrhnul republikový výbor, nebo republikové předsednictvo, což lze učinit v jejich podatelnách.
o invitation to Philippe Lamberts

o Proposal should be made through member’s initiative – AI: Zuzka prepares the post, and Marcel posts it on the forum (Zuzka and Marcel will have a meeting)
o invitation for Philippe - ask Pirates first, then ask Philippe

• Digital conditionalities in the Recovery and resilience facility 10 mins
o All Pirate AMs were tabled by the Green shadows -> strategy to support their adoption in committee votes

o Get in touch with Green advisors and try to create a recital, which will be sent to Bellamy
o AI: Mikulas (Sam) will send the one-pager as an ITRE member/MEP – use the European Pirates sign without text (?)

• General discussion on relationship management outside and inside the delegation NEXT MEETING

• Any other business

edit: removed links to internal documents

MEP Meeting 11/10/2020
Agenda


Organisational/Admin

• Staff issues
o AI (admin): organize a discussion on our budget and how effectively we use it in January
(Martina will find a date and ask other Admin APAs to prepare briefing for the MEPs regarding budget and effect of inflation)
• Recruiting procedure of PR Experts
Suggested start date by Greens for both candidates is 30 November.


• IT issues

• cooperation with Euractiv
o Meeting with Euractiv in order to discuss options of cooperation

• Renewal of subscription of Deník N and Hospodářské noviny for the Delegation
Deník N: Annual subscription: 165CZK/month
Hospodářské noviny: Annual subscription: 228CZK/month


Policy/Coordination

• Draft Council Resolution on Encryption - Security through encryption and security despite encryption https://files.orf.at/vietnam2/files/fm4 ... 783284.pdf
o draft letter on behalf of Delegation calling for an action

MEP Meeting 14/10/2020
Draft agenda
Recurring items

• Delegation weekly plan
• Delegation work in progress
Organisational/Admin

• Staff issues 20 to 30 mins, in camera

• PR experts 10 mins

• GER PR Expert: Stella sent out the tasks for the second round to five candidates yesterday. Deadline for them to respond is Friday. We need the MEPs to review the responses and select the interview candidates until Wednesday next week (21 October). It would be best if we can find time-slots for the GER Interviews for the week 26 - 30 October. We need to know:
 Who wants to participate in the interviews? (MEPs only or PR Assistants as well?)
 Find a time-slot: https://dudle.inf.tu-dresden.de/gerprexpertinterviews/ (deadline to fill in poll: Wednesday, 21 October)
o Marcel & Boris (also for CZ Candidates); Mikulas alone (CZ and GER); Patrick & Julia (CZ and GER); Marketa (only CZ)
o Difference between interview participants and selection committee: Only MEPs should make the final evaluation after the interviews, Boris and Julia would only advise
o Boris/Ondrej/Julia will do the pre-selection for the interviews of the GER Experts
CZ PR Expert: The evaluation of tasks for the second round has been done. Next steps: MEPs need to decide who will be invited for the last round which is an interview. MEPs need to agree on:

1. When we will set up the interviews (IMHO this will be the hardest part because I don’t think we will be able to do it this week and next week is Strasbourg. Therefore according to my estimations the relevant week for the interviews will be last week in October 26-30)
2. Time slot for each candidate (1 hour?) → 30 mins max.
3. Who wants to be present (all MEPs, someone else?)
   • Delegation Merch
   5 mins → Stella will share a spreadsheet for you to chose your favorites (deadline 28th October)

Policy/Coordination 15 mins
• Update on Digital conditionalities in the Recovery and resilience facility

• Study on open digital transformation, source technologies, etc.
o inputs from industry, academia, NGO/association

• PP CZ Assembly
o invitation to Philippe Lamberts

Any other business 5 mins

edit: removed links to internal documents

MEP Meeting 30/10/2020
Draft agenda
Recurring items

• Delegation weekly plan
• Delegation work in progress

Organisational/Admin

• Open issues in our MEP channel in camera 10-15min in camera

• Staff issues 5 mins in camera

• IT issues 15 mins

• PR experts 5 mins
o discuss next steps (e.g. who will be responsible for contract preparation, etc.)

• Lucie’s traineeship 5 mins

Policy/Coordination 10 mins

• Policy meeting on the Pirate position on defence policy and the European Defence Fund

• Coordination with the Czech MEPs on e-privacy derogation

• PP CZ Assembly
o invitation to Philippe Lamberts

• Commission Work Programme

• Czech Permanent Representation at the EU - invitation to share info on rapporteurships

• Sharing of information with other Pirate Parties

• Czech Permanent Representation at the EU - invitation to share info on rapporteurships

• Study on open digital transformation, source technologies, etc.
inputs from industry, academia, NGO/association

Any other business 5 mins